City of Yutan

June 2023 CRA Meeting Minutes

August 08, 2023

COMMUNITY REDEVELOPMENT AUTHORITY

YUTAN, NEBRASKA

June 8, 2023, 2:30 p.m.

EXTRACT FROM MINUTES OF A REGULAR MEETING OF THE COMMUNITY REDEVELOPMENT AUTHORITY OF THE CITY OF YUTAN, IN THE COUNTY OF SAUNDERS, STATE OF NEBRASKA HELD AT THE CITY OFFICE IN SAID CITY ON THE 8^TH DAY OF JUNE 2023, AT 2:30 p.m.

Notice of the meeting was given in advance thereof by posting notice, a designated Method for giving notice, as shown by the Certificate of Posting Notice attached to these minutes.  Notice of this meeting was given to all members of the Community Redevelopment Authority and a copy of their acknowledgment of receipt of notice and the agenda is attached to these minutes.  All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public. 

Meeting was called to order at 2:30 pm by Chairman Long, Board Members Long, Egr, and Rath were present.  Chairman Long informed all individuals present of the location of the poster regarding the Open Meetings Act.  

1. A motion to approve minutes from December 8, 2022, meeting was made by Egr and seconded by Rath. YEA: Long, Rath, Egr. No: None, Motion carried.
    
2. A motion to approve the follow claims (Cline Williams - 3123.50, Cline Williams - 29.00, Splash Pad Loan 12,022.00) was made by Egr and seconded by Rath.  YEA: Long, Rath, Egr. No: None, Motion carried.

3. Resolution 2023-1 Redevelopment Plan Amendment & Resolution 2023-2 Redevelopment Agreement - CRA Attorney Andrew Willis was present to discuss the application from Thompson and Sons.  He explained the process for approving the application and the pros and cons of the application.  Egr asked how this would impact the school, Willis noted that typically apartments don’t bring in a lot of students, and that with only 16 two bedroom units the impact on the schools should be minimal.  Long stressed that this project is a win-win for the community, more housing and the excess TIF can be used to help fund the improvements on 1st and Poplar.
   1. A motion to approve Resolution 2023-1 was made by Egr and seconded by Long.  YEA: Long, Rath, Egr. No: None, Motion carried.
   2. A motion to approve Resolution 2023-2 pending council approval was made by Egr and seconded by Long.  YEA: Long, Rath, Egr. No: None, Motion carried.

4. Willis presented an update on the cost certification process with Sudbeck homes.  Willis noted that while progress has been made the total certified amount was only at $672643, out of a projected 1.8 Million.  Willis shared a letter from Sudbeck’s engineer stating that the estimated costs for the remaining work is valid.  Rath stated that he is uncomfortable paying without invoices.  TIF Administrator Heaton noted that as of date we have only paid out 398000, and are currently two payments behind, and that making these payments would still keep us under what is certified.  Egr noted to the group that this has been an ongoing process over several years and city administrators.  Rath felt that this was entirely on Sudbeck to provide the proper documentation, regardless of who was working for the city at the time.  Willis pointed out to the group that Sudbeck has been working on finding invoices for up to 2 years, and that nothing is going to be perfect.  Heaton discussed with the group about having JEO do their own investigation into the estimates and see if they feel they are valid.  
   1. A motion to approve the December 2022 payment of 95901.36 and the July 2023 of 95901.36, payment to be sent out on July 15th was made by Egr and Seconded by Long.  YEA: Long, Rath, Egr. No: None, Motion carried.

5. Funding of pickleball court - Mayor Kelly was present to discuss the plans and estimates for the pickleball court.  Kelly explained the layout and the direction the project was heading.  Heaton noted that they are going to approve bids for the park at the next council meeting, and that so far none had be submitted through the posting.  Kelly is reaching out directly to some contractors who had expressed an interest in the project.  Heaton also let the group know that the tennis courts are in the process of being removed.  Rath expressed an interest in funding this project fully to do it right the first time.  Long noted to the group that funding this through TIF would open up city funds for other projects that the CRA cannot fund.  Heaton also discussed how this could be a good display of TIF when so much of the conversation around TIF in Yutan is negative.
   1. A motion was made to authorize up to 175,000 of TIF funds to the project by Rath and Seconded by Egr.  YEA: Long, Rath, Egr. No: None, Motion carried.
       
6. General Discussion - None
    

A motion to adjourn the meeting was made by Long and seconded by Rath. YEA: All. No: None, Motion carried. Meeting adjourned at 3:45p.m.

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J.C. Long, Chairman

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Vacant, Secretary/Treasurer